This is the same problem as exists in many aspects of using the RRDB. Actual local usage should rule, but it does not.
Local usage rules where it's appropriate. The reason for having common statewide and nationwide channels in a single location is to avoid multiple duplicate entries of common statewide or nationwide frequencies, and it's a very good policy.
Prior to implementing this arrangement, one of the most frequent complaints we received was that frequencies like 8CALL90, 8TAC91 and so on were being downloaded into scanners multiple times (or were contained in multiple locations for Home Patrol-style scanners), once for each county and/or municipality in which they appeared in the database. In some large metropolitan areas where these frequencies are heavily used, each could easily show up in a scanner dozens of times.
This was also the case locally where a particular frequency/squelch combination was entered for every agency which had a license for a specific local frequency such as fire dispatch.
What this added up to was a big waste of resources in a scanner as well as outrageously duplicative, and confusing; it wasn't at all unusual to hear Agency X talking on 8CALL90 when the scanner display said it was Agency Y.
To streamline things, frequencies like this are now entered in a single location, either statewide or nationwide as the case may be. Duplicate entries for local frequencies were consolidated under a single common listing for that locality.
Nationwide and statewide data is always available via the software API as well as library downloads to the various location-based scanners like the Home Patrol and PSR800, and it
should show up in the radio without any prompting by the user unless they've disabled nationwide or statewide frequencies. However, because this capability is utilized differently by the various scanner manufacturers or software providers, it does not necessarily work in a consistent manner. Either way, the data is always available for use as long as it's implemented properly once it leaves RR.