Okay, good report, sometimes posters with questions, you have to keep asking over and over like you're pulling teeth. Your report of what you're listening to is very complete and informative.
As far as the amount of things that you are scanning it doesn't really matter how many items like conventional simplex Railroad frequencies or talk groups as part of let's say the Wayne phase 1 system that will slow you down, it's how chatty some of those objects are.
You have 1 site with seven frequencies all of which could be used as a control Channel. If it's always the same control Channel and never changes you could always just put in the control channel and eliminate all the other frequencies, if it just stops working one day then they have changed the control channel and you would have to go in and replace it. Not a big deal and I don't think that's slowing you down if you are scanning all of the site frequencies.
You have four towers or sub sites, here is your coverage area.
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So here's my theory about what might be slowing you down. Again it's not how many conventional items or talk groups that you scan but it does matter how busy some of those frequencies or talk groups are.
For example if you want to listen to every talk group on the Wayne system that's not going to slow you down unless there's five or six talk groups that are constantly chatty and busy. That's going to bring it to a halt and you're going to miss a lot of stuff. So I would get rid of if you haven't already the school stuff, the DPW stuff etcetera, handpick essential dispatch talk groups for the police fire and EMS. Much of the stuff you listen to in these three categories is routine stuff that's not always important but still chatting nonetheless. So Pare down the chattiness if something really happens important then you can go in and focus on the secondary frequencies to hear the important event which isn't necessarily going to happen a lot.
As far as the railroad stuff, on the distant systems reception of course will vary because of various reasons, if things get a little noisy or staticky temporarily avoid them for a while. Hit avoid once and it's temporary and will restore the frequency when you restart the radio. Railroad can get also very routine. Nothing like sitting through a form d to pass a stop signal.
If you are indeed missing things it could be just a scanner cycling around slowly because of all the stops it has to make on the chatter. These are my thoughts, pare down what you're listening to, not because it'll go faster because you're listening to less conventional frequencies or talk groups but you're listening to less chatter. The phase one Wayne system is going to slow scanning down just by the nature of it being a system.
That's my two cents.. Bob.