I'm not sure what software you are using but FreeScan makes this a lot easier - https://sites.google.com/site/sixspotsoftware/
. Also here is a link to an easier to read manual for your radio - Easier to Read BCD996P2/XT Digital Scanner Manual
. Since you are a premium subscriber you can import directly from the database with FreeScan. I do not know how to do that though since I'm not a premium subscriber so I can't help there. I hope that gives you a start. Good Luck!
BC780XLT, BC796D, BCT15, BCT15X, BCD396XT, BCD996XT, PRO-2006, PRO-37, PRO-652, Electra Bearcat II, III, IV, 8, SDRplay
RTL-SDR v.3, NooElec Mini2+, IC-R71A, IC-R75, DX392, Hallicrafters SX-100