This is almost a case of the blind leading the blind, as I am just now learning this programming stuff myself, but I *think* the problem may be that when you download the freq's or talkgroups from RRDB, you are not clicking on the box of each TG you want included, to be sent to the program when you click "IMPORT". You are clicking IMPORT, aren't you? If you are doing that, then maybe you are not choosing a scan list in BUtel, where you want that data to go.
Just hit SCAN. It's only a hobby, chill out. Before you upload to the scanner make sure all objects are accounted for in the various scan lists wherever you want them assigned, they can be in any and all scan lists and you have to activate the scan lists.