Hi - most folks will program these scanners using software - however before you do that, there are a number of new concepts that you should understand
This page from our wiki (links are always blue) contains links to just about everything you'll need to get started. At the bottom of this article are the links to the 'Easier to Read' manuals.
You might be better off going to our Virginia forum - be specific about what system(s) you are trying to hear, your scanner and software. That's a very active bunch and it's likely someone can get you a file pretty easily. This is often the quickest way to get the light bulb to turn on...