Disclaimer: I'm doing this off the top of my head based on my own experience with using such hardware over the past 40 years or so - these are
my definitions of scanner, receiver, and SDR. Also, a very long post ahead so be warned, and no it's not ultra-simplified but I suppose that depends on what you're hoping for.
Scanner = using the most common usage of the term would be a device which is used to scan (literally) frequencies that are either programmed in or scanned manually looking for "new" ones you may have not heard anything on previously. I would hazard to say that using the term "scanner" means something that you'd using to monitor police, fire, EMS, and other things in your local area because again that's the most common usage of the term. "Police scanner" is easy to understand and if you went into an electronics shop most anywhere and asked for that would be immediately understood. They traditionally come in two main form factors: handhelds and mobile/base models. Handhelds are obviously small and portable, while the mobile devices are designed to be used in vehicles but can easily just be used at home or wherever as a "base" station scanner just as easily. The basic difference is a handheld is extremely portable and self-contained where a mobile/base usually require a dedicated power supply of some kind and a dedicated attached antenna that are not part of the device itself as a handheld happens to be.
A scanner of such type is limited to the hardware it's designed with so in effect you're "stuck" with whatever the hardware maker chose to allow the hardware to be able to monitor - what I mean by this is if you have a purely analog scanner which can only receive analog transmissions (basically the concept of an AM or FM radio for listening to audio/music) then that's pretty much all you're going to be able to monitor. Newer scanners can do more by having extra circuitry onboard to receive digital communications - the term there is a bit tough to grasp for some because in effect they're analog transmissions in reality, they're just broadcasting content in the audible spectrum that is then decoded similar to how data is sent using an old school dialup modem on a computer. If you were to listen in on the actual communications used by dialup modems you'd hear that familiar screeching audio sound that modulates based on the particular protocol in use. A very old 300 baud modem would sound one way, a 2400 another, a 14.4 model yet another, 28.8, 56K etc and so on.
Digital communications are analog transmissions of a modulated audio signal (that you can hear, there are dozens of them and you can get some idea of what you'd be picking up at
this page which is a great source of info on tracking down those odd blips, bleeps, and screeches you'd hear on various frequencies using a scanner or receiver or SDR hardware.
Some digital comms are very popular nowadays like APCO P25 Phase I which is a worldwide standard form of digital comms and has been for some time. It's been improved upon with Phase II but Phase II decoding is still relatively new and while a few handheld models exist from Uniden and GRE/Whistler, there are other modes like DMR aka MOTOTRBO, NexEdge aka NXDN, and several others that simply cannot be monitored with any modern scanner. Having said that, if you happen to have a good quality scanner you can probably work a setup that feeds the signal received by the scanner to a computer which can run software to decode those other digital modes, with DSD+ aka DSDPlus being the favorite right now. It's in active development and a fantastic piece of software that's not too difficult to figure out for most anyone.
Receiver = using the most common usage of the term would mean one of the larger dedicated pieces of hardware from brand name companies like AOR, Icom, Yaesu, Kenwood, and so on. They're primarily designed for shortwave reception (don't hate on me for saying this, please, because it's true for the most part) but some models, especially the high end ones from Icom and AOR, can handle frequencies from the lowest of the lows to the highest of the highs meaning well into the gigahertz range without breaking a sweat. They're not "scanners" in that sense, they are very narrow purpose devices that are traditionally manually operated (with a big tuning dial and a frequency display of various kinds), as well as having the ability to be transceivers as well in some cases so they not only receive but allow for transmission on given frequencies.
If you're into shortwave monitoring and dedicated to it, a communications receiver is what you'd more than likely have. Some devices can be under $100 and be traditional "shortwave radios" with AM/FM and shortwave capability, but some of the much better hardware in this class is in the several thousand dollar range so, again, they're for the more serious monitor or whoever happens to need such hardware. Government agencies would use such types of devices in their monitoring duties too.
SDR = Software Defined Radio or Receiver is in its most basic sense of the concept a radio tuner designed to be controlled and utilized using software. Now, the difference with something like a scanner which has a firmware that controls it - firmware isn't something that really can be altered, of course a firmware update can provide new features or fix bugs, even extend capabilities already present in the device but in general it's a "fixed" thing meaning it doesn't change and you can't really alter it yourself. SDR, on the other hand, is incredibly flexible in what's possible and there really are no limits except those related to people creating the software to accomplish the things they want to do. The sky's the limit, basically, and as long as someone with the coding and development skills is at work, they can make most anything possible.
The field of SDR as well as the general concept in the radio monitoring community has really exploded in the past 3-4 years for a variety of reasons: the cost of such hardware has been steadily dropping because it's easier to develop nowadays, people are more talented with the code needed to control such hardware, and other reasons. But the biggest reason overall has to be the discovery a few years ago by someone that those "cheap USB TV tuners" with some driver modifications could be used as wideband radio receivers. Originally designed to be used with the European (and other countries in that region) DVB standard, the Digital Video Broadcast system, which was their digital TV system (again, this info is off the top of my head so I might not be 100% on the money for every specific detail). As I understand it what happened is the European community or whoever set the idea of using DVB-T for their television transmissions and before it became a solid long term solution they ended up choosing an entirely different system that wasn't compatible.
So one benefit was there were thousands if not hundreds of thousands of those "cheap USB TV tuners" manufactured and before they really got useful the standard changed and they effectively became useless devices that couldn't even be used to tune the newer digital TV system over in the European region. Here in the US we use a system know as ATSC (Advanced Television Systems Committee) and those sticks were never compatible with our new digital TV system at all anyway.
When someone discovered with driver mods that you could use them as wideband radio receivers, that was practically a paradigm shift in how things were now going to work. Think of it like this:
For decade upon decade, the radio monitoring community and hobbyists and Ham radio operators had always listened - literally listened - to the communications they were monitoring and that was that. Now, with the introduction of computers and now those "cheap USB TV tuners" as well as other higher end SDR hardware like HackRF, BladeRF, units from Ettus and other companies and so on, allowed us to not only hear the same things we've always been able to hear
but now with the introduction of the software needed to control SDR hardware we've now added a visual capability - we don't just listen anymore to a frequency at a time, we can "see" the spectrum of activity inside a given window of bandwidth.
In the good old days you'd tune in a frequency, sometimes considered to be a "channel," and monitor it. If you had a device with memories of some kind you could program in some frequencies and the device - a scanner, if you will - would then scan the programmed frequencies and stop when a transmission was heard (tripped the squelch), and when it went back to silence it would either immediately begin scanning again or wait a pre-programmed amount of time for the delay (like 2 seconds was a very common amount) so any kind of reply to a communication might be heard before scanning resumed. Basically the best you could do was one channel or frequency at a time, unless you owned multiple physical scanners or receivers so you could do more than one at at time.
Now, with SDR, you can literally monitor several frequencies at the same time using just one SDR device - I've personally had SDR-Radio (a most excellent software application) running with just one of those "cheap USB TV tuners" aka RTL sticks and been able to monitor/record
six different frequencies at the same time, simultaneously.. Not too bad for a $10 device with free software, eh?
The moment I realized this, that I could listen to several frequencies at the same time as long as they're inside the "window" of bandwidth of the given SDR hardware I'm using just blew my mind, it was a defining moment in my monitoring hobby, right up there with the moment about 30 years ago when I got my first trunk tracking handheld scanner.
Just like trunk tracking did for plain old analog monitoring duties, SDR for me changed everything for me all over again.
So yeah, a long post but I hope it covers some of the bases. Just as with anything, you can go from the low end to the high end with respect to the hardware:
- scanners can be on the low end with not many capabilities other than some memories, the basic AM and FM narrow band reception, a small display with not much info, an antenna that works but not that well, and so on up to the high end scanners which are several hundred bucks but have all the bells and whistles you might hope for
- receivers can be something as simple as a budget low end AM/FM radio (literally) or one that might add some shortwave or weather band capability and then on up to the massive desktop class communications receivers in the several thousand dollar range and so on
And then there's SDR which also can also go from the low end with the "cheap USB TV tuners" which are incredible considering they're obsolete in most respects for their intended design purpose (the DVB-T system is practically obsolete nowadays) but miraculously they are extremely capable in our hobby of monitoring radio communications. Consider this for a second:
- the best scanners that Uniden and GRE/Whistler manufacture not only today but over the past few years typically cannot monitor - and by monitor I mean receive
and decode into a voice signal that you can understand - some particular digital modes of communication (DMR/NXDN/etc). They can handle the most popular methods (analog and P25 Phase I and II) but that's their limitation, at least for now. A lot of people are hoping that Uniden and Whistler (the new owners of all the GRE hardware and patents as I understand it) will add DMR decoding capability as well as NXDN because those digital formats are gaining popularity
with extreme haste worldwide. Even Hams now use DMR in many places, and they've used P25 Phase I for years now.
The best communications receivers on the market today, some in the $8000 range and higher, can't do that either meaning decode the newer digital formats into a voice coming from your speaker or headset that you can understand. They have tons of capabilities, but they can't monitor and decode those.
But with a $10 stick and some free software like SDR# aka SDRSharp and DSD+ and a computer (which most people tend to have nowadays), even a sub-$100 tablet device running the desktop version of Windows (7, 8/8.1, or even 10) you can listen to pretty much anything, even those newer digital formats that nothing else is capable of monitoring properly. And not only that, but you can also listen to several frequencies simultaneously (if you must) or record them in real-time to separate audio files and go back and listen to them later whenever.
How that's for a shift in how things are changing?
I have to clarify the multi-frequency thing before I finish this post: with an SDR device of whatever kind, the device will be capable of a given amount of bandwidth meaning the "window" of frequencies it can see or receive at one time. The low end RTL sticks, the most commonly used devices these days, have a maximum useful bandwidth of about 2.4 MHz - that means when you use one you can set the bandwidth to 2.4 MHz and the spectrum display window of your SDR software will show you 2.4 MHz of spectrum from left to right, so you'd see something like 850.0000 MHz as the far left side and 852.4000 as the far right side - you will "see" everything that's going on in that chunk of bandwidth. Each transmission that shows up as a peak on the spectrum is a signal, and the stick is "seeing" all of that activity in real-time - you can even record all of it, the entire 2.4 MHz at one time.
That's vastly different from the good old days of just one frequency at a time, even on the best hardware.
As I stated earlier, I consider SDR a paradigm shift in our monitoring hobby, akin to the time long ago when trunk tracking became a reality for those of us that are into that sort of thing. I've never been big into shortwave personally but obviously a great number of people in our hobby are, that may change for me in the near future since I'm considering an SDR device (SDRPlay) that comes with native support for HF aka shortwave band reception all the way down to 100 kHz.
It's a great time for our hobby, certainly.
I'm gonna shut up now, hopefully some of this info is useful to you. I'm guessing you're probably getting started with things because of your post count so, welcome to the community here at RR and if you have questions, don't hesitate to ask. There's a ton of helpful folks around here and the majority of them probably have vastly more experience than I do with a lot more respects too, I'm still primarily a hobbyist overall and always will be but some members here are working professionals in radio and telecommunications for many decades on top of being Ham radio operators too.
Have fun, always...
ps
With respect to receivers being big and only for the desktop, I wanted to add that their are some very capabile communications receivers from AOR and Icom and a few other companies that are in the traditional handheld form factor. The classic AOR AR1000 and the classic Icom IC-R6 are just two examples of such handheld hardware. While they can't do everything the desktop class models are capable of, they themselves are incredibly useful devices. So yes in some respects because they have memories and can "scan" the memories they could be considered to be scanners too but, AOR and Icom wouldn't like it very much to call their products "scanners."