jim, have you ever tried to find a happy medium between the dispatcher who whispers while facing away from the mic and the ones who shout directly into it? i have, and there is no pleasing everyone. if you set the gain too low the small voiced dispatchers are never heard. at least with it higher they can tell folks to back off the mic a little. when consoles are installed or PM'ed the levels are set to the customer's satisfaction, not necessarily the tech's. i always ask my centers to run it thru a full shift for each dispatcher, log down if it is too hot or not hot enough, then let me know so i can come back and find a medium. i used to set it for my voice, with my mouth 18-24" from the mic as the setup manual says, and it never failed that the units could not hear half the dispatchers because they don't speak up or are facing a different direction trying to run NCIC or CAD while dispatching. also it is usually MUCH quieter in a dispatch room during system install than normal operations, a lot of background noise that is there in live use was not present at time of setup and you have to adjust for that later.
and speaking as a radio tech, we are in business to make money. if we don't charge for what we do, you don't have a radio tech anymore! if the system is under maintenance, then the customer should request a PM and ask that the levels be adjusted during that visit. i agree that some shops are more prone to tell the customer something rather than ask how they help, but then again that seems to be the norm with any business now a days!