On October 1st, 2010, Dane Co issued a new Request for Proposals for its county-wide trunking system. Details may be found at:
http://www.danepurchasing.com/bids.aspx
This process started in 2002, with an intent to award issued in 2009, and many issues leading to this new RFP based on funding and technical changes in the process.
Highlights & Schedule:
"Friday, October 1, 2010 - Date of issue of the RFP
Monday, October 11, 2010 - Deadline for requests for a site walk-through
Tuesday, October 12 through Thursday, October 14, 2010 - Site walk-through appointments
Thursday, October 14, 2010 - Optional Vendor Conference
Monday, October 18, 2010 - Deadline for written questions
Monday, October 25, 2010 - Supplements or revisions to the RFP posted on the Purchasing Division web site at www.danepurchasing.com
Monday, November 8, 2010 at 2:00 P.M. Central Time - Proposals due from vendors
November 22 & 23, 2010 - Oral presentations by invited vendors
December 1, 2010 - Notification of intent to negotiate sent to vendors
January, 2011 - Completion of contract negotiations
Dane County in September 2008 released RFP #108083. The County in July of 2009 notified Motorola, Inc. and Tyco Electronics that the County intended to award a contract to Motorola, Inc. upon completion of successful contract negotiations. The County in November of 2009 entered into Agreement #10044 with Motorola, Inc. to provide detailed design and other services. As of December 2009, milestones related to site searches and detailed design review engineering were completed, and a milestone related to frequency searches was approximately one-third completed. A milestone related to site leasing / acquisition and zoning and a milestone related to microwave site walks have not been completed.
The Dane County Board of Supervisors and County Executive approved Substitute 2, Resolution 88, 2010-2011, endorsing the concept of a revised project. The substitute resolution endorses a revised trunked, digital, standards-based emergency radio system proposal that features narrow-banding of the county’s VHF system; improvements to coverage, capacity, and reliability; retention of mutual aid interoperability; and modernization of the microwave backbone of the system. The substitute resolution also indicates a need to seek cost efficiencies, with the County investing approximately $18 million in capital. The Board of Supervisors indicated support for sharing of the operating and maintenance costs, with total municipal shares not exceeding $825,000 annually. All capital and operating costs – including project costs such as consulting or potential tower site rentals that are unlikely to be provided by proposers - are expected to fit within these expectations. The substitute resolution requires written support from communities representing 70% of the County’s population outside the City of Madison during October 2010. The substitute created a governing board.
The proposed offerings shall include the following system elements:
· A reliable, Countywide Digital P25VHF trunking subsystem.
· An optional Downtown Madison Digital P25 700/800 MHz Trunking Subsystem.
· A P25 Trunking Control Subsystem designed to manage the Countywide Digital P25VHF trunking subsystem and the Downtown Madison 700/800 MHz P25 Trunking Subsystem.
· A very high reliability Digital Microwave Backbone Subsystem to link all sites together.
· A Countywide VHF Mutual Aid and Interoperability Channels Subsystem.
· An optional, countywide analog, Tactical Subsystem.
· An IP Based Dispatch Console Subsystem capable of interfacing with and controlling multiple radio systems.
· A Countywide VHF Paging Subsystem.
· A Radio Interconnection Subsystem for the Dane County Siren System.
· An integrated network management and alarm system for all subsystems.
Responders to this RFP must propose radio systems that will be compliant with Project 25 Phase I standards and can be upgraded to P25 Phase II standards.
It is anticipated that most County and municipal public safety and many public service agencies currently operating in the VHF band will transition to operation on the new trunking subsystem. This user radio count is estimated to be 3,200 units.
The County estimates that a 10 channel countywide simulcast trunked system would provide an appropriate grade of service for the approximately 3,200 public safety and public service radios and an expectation that City of Madison trunked talkgroups MPD A01, MPD A03 and MFD A01 will be carried full time on the VHF trunking subsystem. Proposers may propose other than a 10 channel countywide simulcast trunked system. System designs using system/site segmentation different from a countywide simulcast, and/or other system architectures that allow for or require different channel counts per site shall provide sufficient analysis to verify the channel count proposed will provide a similar grade of service to a 10 channel countywide simulcast trunked system.
Proposers shall propose a VHF trunking subsystem design that achieves countywide 95% service area coverage reliability at a delivered audio quality (DAQ) level of 3.4 for a portable radio used on-hip, in light buildings for system talk-in and talk-out.
The City of Madison operates a Motorola Smartnet simulcast trunked 800 MHz system using 23 channels, four transmit/receive sites and three receive sites that serve approximately 2,550 radios. This RFP seeks only to provide connection to this system, not replace it."
http://www.danepurchasing.com/bids.aspx
This process started in 2002, with an intent to award issued in 2009, and many issues leading to this new RFP based on funding and technical changes in the process.
Highlights & Schedule:
"Friday, October 1, 2010 - Date of issue of the RFP
Monday, October 11, 2010 - Deadline for requests for a site walk-through
Tuesday, October 12 through Thursday, October 14, 2010 - Site walk-through appointments
Thursday, October 14, 2010 - Optional Vendor Conference
Monday, October 18, 2010 - Deadline for written questions
Monday, October 25, 2010 - Supplements or revisions to the RFP posted on the Purchasing Division web site at www.danepurchasing.com
Monday, November 8, 2010 at 2:00 P.M. Central Time - Proposals due from vendors
November 22 & 23, 2010 - Oral presentations by invited vendors
December 1, 2010 - Notification of intent to negotiate sent to vendors
January, 2011 - Completion of contract negotiations
Dane County in September 2008 released RFP #108083. The County in July of 2009 notified Motorola, Inc. and Tyco Electronics that the County intended to award a contract to Motorola, Inc. upon completion of successful contract negotiations. The County in November of 2009 entered into Agreement #10044 with Motorola, Inc. to provide detailed design and other services. As of December 2009, milestones related to site searches and detailed design review engineering were completed, and a milestone related to frequency searches was approximately one-third completed. A milestone related to site leasing / acquisition and zoning and a milestone related to microwave site walks have not been completed.
The Dane County Board of Supervisors and County Executive approved Substitute 2, Resolution 88, 2010-2011, endorsing the concept of a revised project. The substitute resolution endorses a revised trunked, digital, standards-based emergency radio system proposal that features narrow-banding of the county’s VHF system; improvements to coverage, capacity, and reliability; retention of mutual aid interoperability; and modernization of the microwave backbone of the system. The substitute resolution also indicates a need to seek cost efficiencies, with the County investing approximately $18 million in capital. The Board of Supervisors indicated support for sharing of the operating and maintenance costs, with total municipal shares not exceeding $825,000 annually. All capital and operating costs – including project costs such as consulting or potential tower site rentals that are unlikely to be provided by proposers - are expected to fit within these expectations. The substitute resolution requires written support from communities representing 70% of the County’s population outside the City of Madison during October 2010. The substitute created a governing board.
The proposed offerings shall include the following system elements:
· A reliable, Countywide Digital P25VHF trunking subsystem.
· An optional Downtown Madison Digital P25 700/800 MHz Trunking Subsystem.
· A P25 Trunking Control Subsystem designed to manage the Countywide Digital P25VHF trunking subsystem and the Downtown Madison 700/800 MHz P25 Trunking Subsystem.
· A very high reliability Digital Microwave Backbone Subsystem to link all sites together.
· A Countywide VHF Mutual Aid and Interoperability Channels Subsystem.
· An optional, countywide analog, Tactical Subsystem.
· An IP Based Dispatch Console Subsystem capable of interfacing with and controlling multiple radio systems.
· A Countywide VHF Paging Subsystem.
· A Radio Interconnection Subsystem for the Dane County Siren System.
· An integrated network management and alarm system for all subsystems.
Responders to this RFP must propose radio systems that will be compliant with Project 25 Phase I standards and can be upgraded to P25 Phase II standards.
It is anticipated that most County and municipal public safety and many public service agencies currently operating in the VHF band will transition to operation on the new trunking subsystem. This user radio count is estimated to be 3,200 units.
The County estimates that a 10 channel countywide simulcast trunked system would provide an appropriate grade of service for the approximately 3,200 public safety and public service radios and an expectation that City of Madison trunked talkgroups MPD A01, MPD A03 and MFD A01 will be carried full time on the VHF trunking subsystem. Proposers may propose other than a 10 channel countywide simulcast trunked system. System designs using system/site segmentation different from a countywide simulcast, and/or other system architectures that allow for or require different channel counts per site shall provide sufficient analysis to verify the channel count proposed will provide a similar grade of service to a 10 channel countywide simulcast trunked system.
Proposers shall propose a VHF trunking subsystem design that achieves countywide 95% service area coverage reliability at a delivered audio quality (DAQ) level of 3.4 for a portable radio used on-hip, in light buildings for system talk-in and talk-out.
The City of Madison operates a Motorola Smartnet simulcast trunked 800 MHz system using 23 channels, four transmit/receive sites and three receive sites that serve approximately 2,550 radios. This RFP seeks only to provide connection to this system, not replace it."
